Your Own Policy

Your rules, enforced where people actually write.

Upload your communication policy and VerbaPulse checks every message against it. Not a generic template. Your guidelines, your prohibited claims, your tone.

Book a demo → See pricing

What it is

Your guidelines, turned into live checks

Custom Policies let your organization decide exactly what VerbaPulse watches for. You provide your internal communication guidelines, and the system applies them as people write, alongside its built-in checks for confidentiality, regulatory, and reputational risk.

Most companies already have a communication policy. The problem is that it lives in a PDF nobody opens. Custom Policies move those rules to the one place they can actually change behavior: the moment of writing.

How it works

From document to daily practice

Add your policy

Paste or upload your communication guidelines in the Admin panel. Plain language is fine. You do not need to write rules in code.

We turn it into live checks

Your guidelines become part of the analysis that runs as people write, sitting next to the built-in risk checks.

Update any time

Change a rule and it applies across the organization immediately. No reprinting handbooks, no redistributing PDFs.

Why it matters

A policy nobody reads changes nothing

Communication guidelines fail in the gap between writing them and following them. People forget, new hires never read them, and rules drift between teams. Enforcement at the point of writing closes that gap and keeps every team consistent.

Because the policy is applied the same way for everyone, you get consistency you can rely on, not just hope for.

What you get

Built around your standards, not ours

Bring your own communication guidelines, in plain language.
Detection of prohibited claims and wording specific to your business.
Tone and phrasing rules applied as people write.
Works across Gmail, Outlook, and other text fields.
Instant organization-wide updates when a rule changes.
Sits alongside the built-in checks, it does not replace them.

Policy management

Manage and enforce your policies in one place

VerbaPulse turns your written policies into live controls and gives compliance teams the management and reporting features they expect.

Custom policy ingestion: upload your own legal, regulatory, and brand policies in plain language.
Inline policy enforcement: your rules are applied in the compose window as people write, across Outlook and Gmail.
Policy violation detection: wording that breaches a policy is flagged with the specific reason and a safer rewrite.
Organization-wide updates: change a rule and it takes effect for everyone instantly.
Policy audit trail: every policy flag, the suggestion offered, and the writer's response is logged as anonymized, regulator-ready evidence.
Reporting by department: see which teams trip which policies, and whether violations fall over time, with CSV export for auditors.

FAQ

Common questions

Can I use my own communication policy?

Yes. That is the point of Custom Policies. You add your own guidelines in the Admin panel and VerbaPulse applies them as your team writes.

Do I need technical skills to set up rules?

No. You can write your guidelines in plain language. You do not need to express them in code or a special format.

How quickly do policy changes take effect?

Immediately. When you update a rule in the Admin panel, it applies across your organization right away, with nothing to redistribute.

Does Custom Policies replace the built-in checks?

No. Your rules run alongside VerbaPulse's built-in checks for confidentiality, regulatory, and reputational risk. You get both.

Does it work in Gmail and Outlook?

Yes. Custom Policies apply wherever VerbaPulse runs, including Gmail, Outlook, and other text fields, through the Chrome extension and Outlook add-in.